{"id":34077,"date":"2020-12-11T12:03:14","date_gmt":"2020-12-11T12:03:14","guid":{"rendered":"https:\/\/www.proprofs.com\/c\/?p=34077"},"modified":"2025-10-15T05:40:58","modified_gmt":"2025-10-15T05:40:58","slug":"how-to-measure-service-quality","status":"publish","type":"post","link":"https:\/\/www.proprofssurvey.com\/blog\/how-to-measure-service-quality\/","title":{"rendered":"Measuring and Improving Service Quality: 6 Ways That Work"},"content":{"rendered":"<p><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-29286 size-full\" src=\"https:\/\/www.proprofssurvey.com\/blog\/wp-content\/uploads\/2020\/05\/Customer-Service-Training_-Complete-Guide-1.jpg\" width=\"758\" height=\"335\"><\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your brand philosophy might have its roots in creating top-notch products or services. But can you really deliver in the long run if the service quality is ignored?&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Poor service quality can cost your business, whether you are a month old startup or a decade old enterprise.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u201c<\/span><span style=\"font-weight: 400;\">33%<\/span><span style=\"font-weight: 400;\"> of Americans say they\u2019ll consider switching companies after just a single instance of poor service.<\/span><span style=\"font-weight: 400;\">\u201d<\/span><\/p>\n<p>In today\u2019s competitive business landscape, no matter how high you set the quality bar; a business would soon come and push the bar a little higher. Therefore, you need to offer your services in such a manner that you deliver high value to customers continuously while controlling costs.<\/p>\n<p>Measuring your service quality can be the first necessary step any business can take in improving their services. Afterall, can you really improve what you don\u2019t measure?<\/p>\n<p><span style=\"font-weight: 400;\">This blog lists 6 impressive strategies that will help you measure your service quality and <\/span><b>take your services from \u2018mediocre\u2019 to \u2018exceptional\u2019.<\/b><\/p>\n<p>Let\u2019s check them out.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"6_Effective_Ways_to_Measure_Service_Quality\"><\/span><strong>6 Effective Ways to Measure Service Quality&nbsp;<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Measuring service quality is critical to business growth. However, at the same time, it is also one of the CX metrics that cannot be measured straightforwardly. Why?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Because you can measure numbers, responses, products sold, and even complaints, but how do you measure quality?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s find out!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Given below are the six most practical techniques to measure service quality effortlessly and efficiently. Take a thorough look at them and choose the one that suits your business the best.<\/span><\/p>\n<h3><strong>1. SERVQUAL<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">SERVQUAL is a service quality framework that was developed in 1977 by Zethaml, Parasuraman, and Berry. Since then, it is considered as the most holistic framework for measuring service quality. Originally, the framework used ten aspects to measure service quality, namely &#8211; security, communication, courtesy, access, tangibles, knowing the customer, responsiveness, reliability, credibility, and competence. The framework was revised in 1988 when seven of these aspects were combined to form empathy and assurance. This gave rise to the widely famous RATER model with five aspects to measure service quality.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The framework is a global authority such that whenever one asks the question &#8211; \u201chow to measure service quality?\u201d &#8211; the answer is&nbsp; &#8211; \u201cBy SERVQUAL.\u201d<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let us explore the framework!<\/span><\/p>\n<h4><b>What are the five aspects of SERVQUAL?<\/b><\/h4>\n<ul>\n<li><b>Reliability<\/b><\/li>\n<\/ul>\n<p>It is the ability to deliver the promised level and type of service consistently and accurately.<\/p>\n<ul>\n<li><b>Assurance<\/b><\/li>\n<\/ul>\n<p>Politeness and knowledge of the employees and the extent to which they can create confidence and trust among the customers.<\/p>\n<ul>\n<li><b>Tangibles<\/b><\/li>\n<\/ul>\n<p>The business aspects, or service aspects that your customers see and feel (tangibles), such as website, building, website, employees, and equipment.<\/p>\n<ul>\n<li><b>Empathy<\/b><\/li>\n<\/ul>\n<p>The extent to which the business offers care and individual attention to the employees.<\/p>\n<ul>\n<li><b>Responsiveness<\/b><\/li>\n<\/ul>\n<p>The willingness of the employees to offer speedy service to the customers.<\/p>\n<p><span style=\"font-weight: 400;\">These five dimensions perfectly measure the gap between <\/span><i><span style=\"font-weight: 400;\">what your customers expect<\/span><\/i><span style=\"font-weight: 400;\"> and <\/span><i><span style=\"font-weight: 400;\">their perceptions <\/span><\/i><span style=\"font-weight: 400;\">when it comes to service. SERVQUAL framework is a powerful instrument that helps you in:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Understanding customer expectations<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Identifying the areas that need quality improvement<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Customer perceptions for the specific services you offer<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Targeting training opportunities for the customer support team&nbsp;<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">While the proper development of items used in this framework offers rich item-level information, the service quality dimensions must be adjusted for optimal performance in different industries.<\/span><\/p>\n<h3><strong>2. Follow-up Survey<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Follow-up surveys<\/span><span style=\"font-weight: 400;\"> allow you to question your customers regarding your service quality. They are better and more effective than post-service ratings and one-time surveys when it comes to capturing valuable customer insights. While most of the companies consider the job done after sending just one email, the follow-up surveys allow focusing on leads after not receiving a response for the first time.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The follow-up surveys are more effective than the one-time surveys because they offer more time and space to your customers for response recording. Instead of measuring the CX as a <\/span><i><span style=\"font-weight: 400;\">case-by-case assessment<\/span><\/i><span style=\"font-weight: 400;\">, they offer a holistic overview of your service. Thus, you can measure an overall opinion of your customer service. The follow-up surveys are great even when you don\u2019t have a post-service rating system and want quick service quality measurements.<\/span><\/p>\n<p><b>How to get the most out of a follow-up survey?<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Start with creating an attractive subject line for the survey; this is the most crucial factor for the success of a survey.&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Invest in some smart and intuitive online survey maker that comes with <strong><a href=\"https:\/\/www.proprofssurvey.com\/blog\/survey-question-examples\/\">survey question examples<\/a><\/strong> to compile smart surveys.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Incentivize the survey if you wish your customers to spend 5 or 10 minutes on answering questions that are all about the services you offer.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Motivated customers are the most vital assets of a brand. So, let them know that they matter if you wish them to be responsive to your questions and involved with your brand.<\/span><\/li>\n<\/ul>\n<h3><strong>3. In-app Survey<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-34078 aligncenter\" src=\"https:\/\/www.proprofssurvey.com\/blog\/wp-content\/uploads\/2020\/12\/In-app-Survey.png\" alt=\"In-app Survey\" width=\"742\" height=\"527\">Another credible technique for service quality measuring is the <\/span><a href=\"https:\/\/www.proprofssurvey.com\/templates\/inapp\/\"><span style=\"font-weight: 400;\">in-app survey<\/span><\/a><span style=\"font-weight: 400;\">. The in-app survey lets you ask questions to your website visitors while they are logged-on to your website or using your app. This is one of the most direct ways to collect customer data and doesn\u2019t rely on emails for collecting responses. You can either keep the in-app survey crisp and short with one or two questions or add a couple of questions in it.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The in-app surveys allow convenient and relevant data collection and offer you direct and swift insights into customer behavior.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If we ask, \u201c<\/span><i><span style=\"font-weight: 400;\">What is the best measure of quality for a service firm<\/span><\/i><span style=\"font-weight: 400;\">?\u201d the answer is <a href=\"https:\/\/www.proprofssurvey.com\/blog\/customer-satisfaction-survey\/\">customer satisfaction and feedback<\/a>. And, the in-app surveys are successful for measuring service quality because they reduce the friction between the vendor and customer.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The customers don\u2019t have to take some <\/span><i><span style=\"font-weight: 400;\">extra<\/span><\/i><span style=\"font-weight: 400;\"> time out of their schedules to answer the questions. They can do so, while using your website or apps, without breaking the flow to a greater degree. This also increases their log-on time and increases the chances of users participating in the survey.&nbsp;<\/span><\/p>\n<p><b>Some of the key benefits of in-app surveys related to service quality metrics are:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Customer validation for specific offerings, services, and features<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Direct outlining of pain points and on-point insights into your users<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Understanding app-usage stats and reducing churn by directly addressing customer feedback.<\/span><\/li>\n<\/ul>\n<h3><strong>4. Customer Effort Score (CES)<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">When you want to know \u201c<\/span><i><span style=\"font-weight: 400;\">what is service quality<\/span><\/i><span style=\"font-weight: 400;\">\u201d, turn to the industry experts!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The CES or Customer Effort Score is one of the most reliable service quality metrics and was proposed in a <\/span><a href=\"https:\/\/hbr.org\/2010\/07\/stop-trying-to-delight-your-customers\"><span style=\"font-weight: 400;\">post<\/span><\/a><span style=\"font-weight: 400;\"> by the Harvard Business Review. The journal pointed out that most of the companies aim to &#8220;delight&#8221; their customers by exceeding their service expectations. But, they don\u2019t know that the customers are more likely to punish them for bad service than reward them for a good experience.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Such companies fail to understand the <\/span><i><span style=\"font-weight: 400;\">volatility<\/span><\/i><span style=\"font-weight: 400;\"> of the modern customers who need something extra to be loyal and responsive to a brand as it wants.&nbsp;&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These \u2018<\/span><i><span style=\"font-weight: 400;\">customer delighting<\/span><\/i><span style=\"font-weight: 400;\">\u2019 tools not only exceed the cost of operations, but they are also the ideal indicators of the fact that the payoffs are marginal.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, what is the best way to ensure the quality of service?&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Instead of focusing on \u201c<\/span><i><span style=\"font-weight: 400;\">delighting<\/span><\/i><span style=\"font-weight: 400;\">\u201d your customers, you must make it as easy as possible for them to get their problems resolved. This is what leaves the biggest positive impact on the minds of the customers.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, instead of asking questions like \u201c<\/span><i><span style=\"font-weight: 400;\">How satisfied are you with XYZ service<\/span><\/i><span style=\"font-weight: 400;\">?\u201d you must ask, \u201c<\/span><i><span style=\"font-weight: 400;\">How much effort did it take to get your queries resolved<\/span><\/i><span style=\"font-weight: 400;\">?\u201d. This metric is called CES or Customer Effort Score, and it should be as low as possible. The lower score indicates that your customers are easily getting what they want from you as a vendor.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">CES allows you to gather the most insightful details about the <a href=\"https:\/\/www.proprofssurvey.com\/blog\/importance-of-customer-experience\/\">customer experience<\/a> and can be measured with ease. Hence, it is one of the commendable and reliable ways to measure service quality.<\/span><\/p>\n<h3><strong>5. Social Media Monitoring<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Social media has emerged as a powerful tool to be available to your customers 24X7. For a generation that is always online, it is critical for a brand to be online as well. So, mere responses to direct social media mentions are not enough. One has to monitor and consider indirect mentions and casual tags as well.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Social media monitoring offers the best digs when it comes to customers, and people in general, sharing their brand experiences and frustrations online. Facebook, Twitter, Yelp, and review portals are some of the best places where you can find great insights about your service quality.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now, the question is \u2013 How to measure service quality via social media monitoring.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While social media is the source of highly unstructured blocks of data, it is also where you can learn everything and anything that is wrong when it comes to customer satisfaction. By investing in the right tools that are powered by the AI and ML capabilities, you can identify the data patterns and keep track of the service quality. Some of the brands that are commendable examples of refining their service quality dimensions via social media monitoring are JetBlue Airways, Tesco, and Amazon, etc. Amazon has been a subject of many case studies pertaining to the ways it utilizes <\/span><a href=\"https:\/\/www.forbes.com\/sites\/jonmarkman\/2017\/06\/05\/amazon-using-ai-big-data-to-accelerate-profits\/#184f5d4d6d55\"><span style=\"font-weight: 400;\">Big Data and AI for<\/span><\/a><span style=\"font-weight: 400;\"> improving its customers\u2019 experiences and drafting highly engaging end-to-end <a href=\"https:\/\/www.proprofskb.com\/blog\/customer-journey-optimization-guide\/\">customer journeys<\/a>.<\/span><\/p>\n<h3><strong>6. <a href=\"https:\/\/www.youtube.com\/watch?v=BcUtCoUkUGs&amp;t=1s\">Monitoring Service Quality Metrics<\/a><\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Monitoring service quality metrics empower you to deliver an objective and quantitative analysis of your service. While these metrics aren\u2019t enough to measure service quality by themselves, they play a crucial role in identifying the improvement areas.<\/span><\/p>\n<p><b>Some of these metrics are:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Volume per channel (Tracking the number of inquiries from one channel)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Response Time (Average time between different responses to the incoming queries)&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">First response time (Time taken to send the first response to the incoming customer queries)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">First contact resolution ratio (Ratio of the number of issues resolved in the first attempt to the number of responses requiring more responses for resolution)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Net Promoter Score (It is gold standard customer experience metric that ranges between -100 and 100 and shows the willingness of customers to recommend a particular brand offering)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Replies per ticket (A measure of customer effort and efficiency, it represents the average number of responses required by your CS team for ticket closure.)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Backlog Inflow\/Outflow (Comparison between the number of incoming queries and the number of closed tickets.)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Customer Success Ratio (Ratio of the number of 100% satisfied customers to ones that were not able to find what they were looking for)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">&#8220;Handovers&#8221; per issue (Numbers of CS professionals involved for resolving an issue)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Things Gone Wrong (Number of failures or complaints in every incoming query)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Instant Service\/Queuing Ratio (Ratio of customers that got instant resolutions to the ones that had to wait for resolution)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Average Queuing Waiting Time etc (Average wait or queuing time for every customer)<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Ready_to_Take_Your_Service_to_the_Next_Level\"><\/span><strong>Ready to Take Your Service to the Next Level?&nbsp;<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Business owners should always remember that if customers can make a brand, they can break it too. Thus, it is significant to offer them nothing short of top-notch services.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By consistently measuring your service quality, you can identify major pain points, eliminate problems, and live up to your service aspirations. To achieve this, you can share follow-up or in-app surveys, monitor your social media accounts, and keep a firm track of service KPIs.&nbsp;<\/span><\/p>\n<p><b>Remember that quality begins with you but ends with your customers. <\/b><span style=\"font-weight: 400;\">Therefore, capturing their feedback at every touchpoint is of utmost importance.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">An online survey tool like <\/span><a href=\"https:\/\/www.proprofssurvey.com\/\"><span style=\"font-weight: 400;\">ProProfs Survey Maker<\/span><\/a><span style=\"font-weight: 400;\"> can help you measure your service quality and understand every possible improvement area. You can choose from over <a href=\"https:\/\/www.proprofssurvey.com\/templates\/\">100+ ready-to-use templates<\/a> or 1,000,000+ ready-to-use questions and <a href=\"https:\/\/www.proprofssurvey.com\/blog\/how-to-create-surveys\/\">create attractive surveys<\/a> in a matter of minutes.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Your brand philosophy might have its roots in creating top-notch products or services. But can you really deliver in the long run if the service quality is ignored?&nbsp; Poor service quality can cost your business, whether you are a month old startup or a decade old enterprise. \u201c33% of Americans say they\u2019ll consider switching companies&#8230;<\/p>\n","protected":false},"author":6,"featured_media":42070,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[9],"tags":[],"class_list":["post-34077","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-customer-satisfaction"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Measuring and Improving Service Quality - Methods<\/title>\n<meta name=\"description\" content=\"Measure and improve service quality with SERVQUAL, CSAT, NPS, and CES. 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